Attachment report Essay

Tetu Aberd be body of peeing and sewage Comp some(prenominal) was indicateed in year 2006 under CAP 4&6 of the Compeverys morsel of Kenya to provide services to Tetu soil residents through cooking of irrigate and sanitation services. The union offers its nodes clean and estimate water through pipes refine form the intakes in the forest to the customers individual homes and businesses. The accompany is regulated by the water act 2002 which stipulates how each institution in the water sector operates. The company obtains tender water from the source and treats the water at the treatment encounters.The water is thusly purified and chlorinated before distri moreoverion to the customers through the piped infrastructure laid out in the whole service provision Agreement (SPA) atomic number 18a. To functioningalize its mandate TEAWASCO has set up a strong plaqueal structure with a board of directors and commission provide. The company has put in place governance instrume nt including the signing of a code of conduct for the Company of directors and performance contract of wariness staff, TWSB and DWO. The strengthening of governance instruments leave behind continue with the development of company has amend sewerage services which testament support industries and a growing urban population in order to contri only ife towards achievement of Kenya vision 2030 and subject bea and international goalsVisionTo be the most efficient and effective water services provider in rural Kenya MissionTo cover provision of afford satisfactory, reli equal and sustain equal to(p) water and sanitation services by operation and maintaining water and sanitation facilities. In order to continue provision of clean, tamed and sustainable water the company has developed the following Principles. Develop Water sources in argonas where water quality in guaranteed and at that place atomic number 18 possibilities of gravitating it to entirely areas. a)Exploiting th e available water alternatives potentials giving equal emphasis to surface and strand water. b)Emphasis on development of the available water alternatives potential for meeting the home(prenominal) water need without pegging it on peculiar(prenominal) projects. c)Concept of development of bulk water supply systems.d)Giving domestic water preferential treatment over an new(prenominal)(prenominal) physical exercises at the point of abstraction. e)Providing access to safe and potable water to al angiotensin-converting enzyme by the year 2015.CORE VALUESa)CompetenceHuman resource competency testament be enhanced through structured programs of human resource development. Compensation policies will reward superior performance b)Team run awayThe board will prevail to build an governing body that recognizes the value of teamwork c)Net functionalThe board will net income and collaborate with other stakeholders in achieving its strategic objectives d)InnovationessThe search, acqui sition and use of friendship to improve the qualify of life will be encouraged and back up within and among the stakeholders e)IntegrityThe board will operate in an open, sincere and bluff manner in all its undertaking f)Quality client ServiceCustomer service excellence will guide all actions among staff and with stakeholders.inside information OF PLACEMENT DEPARTMENTDuring my adhesion period I was attached in procurance surgical incision. The incision is under commercial subdivision but it is headed by procural bus called Mr. Mwaniki, under him there is one procurement care who is also the storemans. I was treated well by all staff in procurement assistance. Mr. Kagiri happy me how to procure goods and services in unrestricted institutions according to PPA 2005. Moreover we could work with him to issue, set about and review article of goods. In this department I was able to team how to write an LPO, LSO piece of music quotations, selling tenders, start tenders, eva luation and selection of most responsive bidder according to skillful and fiscal evaluation, writing of fuel orders and reconciling of bin cards. I was able to interact with several suppliers and also for ISO satisfaction of the board. In conclusion I was able to procure goods andservices in right time, right price, right quantity, and right quality and from the right source.SECTION 2ATTACHEMENT EXPERIENCE2.1 GENERAL ACTIVITIES set outNIt bear on the procurement and superior general buying of products for effective service deli actually to ensure customer satisfaction. The shackle period spanned from 28th March to 31st may 2013. This include- procuralThis helped me realise the procedures of requisition for the materials that are needed in the stores at a particular time. Inventory ControlThis assisted me in receipting that materials are in the store, what to be purchase or say and what not to be ordered. Record ManagementThis helps in safety of registers where there is ea se to locate in case they are needed for futurity experience. Suppliers ManagementThis guides the suppliers on what needed, where to deliver and of what quality and quantity. Warehouse ManagementThis helped me know how to arrange the stores, identity the items and park the materials according to their similarities Management Of Stores/Procurement rungThis helps to reduce the chances of damages or theft especially during offloading and when loading the materials. Writing Procurement DocumentsThis enabled me to be able to write quotations, LPO, LSO, S11, S13 and requisition form.2.2 SPECIFIC ACTIVITIES UNDERTAKEThe specific activities that I under besidesk include-Procuring Of Various Types Of Material Required In The Company Operations. This included sorting of files in the registry according to operation, modify of circulation book files, change of loose letters in paying attentionive files, localisation of function of missing files in mixed purposers arranging the found file s back in chronologic order, sorting and arranging power files in relation to departments and replacing gaunt out old files and new ones, ensuring proper documentation and approvals, obtained for all brass sectioninvoices. Imputing approved invoices accurately into the according to terms and cash availability, maintaining and updating p.a. standing list of registered renderers needed by the procuring entity and liase with its authority in respect of the authoritys register of suppliers and procuring agent. Participation In Procurement preparation Committee MeetingsThis entailed writing of minutes for mingled meetings, noting any evaluation do during the meeting, invitation advisors or members of the procurement unit to explain submissions or provide technical advice where take. It also pertain reading of previous meetings minutes, deliberation and ascertaining the members present and those negligent with and without apologies. Not forgetting noting any evaluation made durin g the meeting, attending meeting of evaluation and selection of the bidder. Making Reports On Various Procurement ActivitiesThis had been daily trading that involved liaising with department heads to supply required departmental reports for filing and hence consolidation communicating across the different departments remained a major activity informing them of meetings, results their performances and trends as per the rapid results organization policy.Undertaking General Procurement Clerical Works i.e. Maintaining Of Records This entailed ensuring that all liabilities incur been recorded. Maintaining an approved up-to date vender/supplier database on the accounts payable system. Billing approved group and cursory accounts with the appropriate supporting documentation. Preparing, publishing and distributing procurement and disposal opportunities including invitation to tender pre-qualification document and institutions for expression of interest coordinate the receiving and openi ng of tender documents. Maintaining and safe guarding procurement and disposal documents and record accordance with regulations. Managing The Inventory In The Organization involved an assessment of the stock certificate issue like conformance with the set timelines of finish of order targets, designing of appropriate forms for the supplies in the relation to the department as well as redirecting the departmental heads on how to fill these form. Further it included balancing of stock ledgers at the close ofthe day of all categories of products apply the receipts and invoices for days ascertainment.2.3 AN ANALYSIS OF LEARNT KNOWLEDGE AND APPLIED SKILLSLearnt familiarityI)During my accompaniment period I was able to acquire cognition in- I learnt how to transcend betwixt the organization and the informal and external customer. I guided the direction of the organization by parting ways or charting the way forward. At TEAWASCO there was analysis of trends and patterns in the org anization as well as the stakeholder procedure of receiving and inspecting materials delivered I was involved in inspection of materials delivered to the company by other sources and had to make record s of the delivered materials. II)Procedure of account control at the store. I was trained on manners of stock taking and record keeping during my attachment duration. III)Issue of materials to departments within the company and unhomogeneous schemes whenever any department requires any material from stores I was to issue and start the amount from the bincard. IV)Proper filling of documentsV)It was my daily duty to file and document to their specific files and those that needed to be updated in the system (computer) I also did as required. Applied SkillsDuring my attachment period I was able to apply skills in-Computer Skills And Operations These were applied during feeding of information to the system, sending of E-Mails, examine of documents e.t.c Technical Skills the skills th at I learnt at class enabled me to handle the tasks that are required at the office like accounting as I was required to write the invoices. Picking up of the office telephone, the skill I learnt in office management.Interpersonal Skills At TEAWASCO I was able to interact with various sight like the clerks, the contractors and supplies, unitedly with the internal and external customers. Conceptual Skills At TEAWASCO, I was able to interact with various people like the clerks, the contractors and suppliers, together with the internal and external customers Conceptual Skills At TEAWASCO I was able to political platform award of the daily delivery report and also plan how the deliveries are to reach the various customers. Inventory Control This is the activity of knowingwhat materials are in the store, what to be ordered and not to be ordered. Stock Issues This was generally to issue ordered materials to various departments in the organization. Counter Checking Of Materials De livered this is done by comparing materials delivered as to the order document and its specification.2.4 A PROFILE OF SKILLS AND COMPETENCIES GAINDED AND ACQUIRED During my attachment period I gained and acquired-A profile of skillsCommunication SkillsThe procurement department was interactive with other departments like the finance department which its main work is mostly paying suppliers, receiving payments from distributors and paying the employees of the company and the human resource department which is involved with hiring new employees Interpersonal SkillsThere was an interaction among the employees. The supplies clerks used to receive the invoices from the finance office under the strict supervision of the commercial manager Record Keeping This aided me to gain the knowledge in filling documents and feeding data into the store card (bin card) Stock Taking This helped me know what to order for more materials, what brand to add and what not to be purchased A PROFILE COMPETENC YPublic Relations This helped me improve my communication skills toward internal customers, fellow workmates and even my superiors Use Of Accounting PackagesUsed excel to assume data on the deliveries preparing the report and trends analysis. Handling Customers ComplaintsThis gave me confidence to take a customers problem or complaint and handle it with the professional required for that.2.5 musing AND CRITIQUE251 ObservationsDuring my attachment period, I was able to make the following observations analysis book requires a lot of truth as the right kind of figures has tobe jotted down as each invoice has a unique number from each other. The supplies clerk had a lot of work to be done as there was regular(a) tendering and many others to be addressed. I observed that the company has a last profile management comprising of General Manager strong and competent, the staff too are also hard working thus meets the organizations goals. Highly pendant And Skilled PersonnelThis is an a dded advantage for the organization to have acquired as they will work best to meet the organizations objectives. Commendable Strategy Of Purchase And tradeWith this the organization is able to source for any products it requires and negotiate for favorable suppliers family. TechnologyThe level of technology used in the organization makes everything effective and efficient, despite lack of many machines will harness the operations of the company Modern MachineryThis helps the company to make maximum production, within the unquestionable time allocated for that and use at least energy. More needs to be purchased like computer. CommunicationIt is clear that communication is easy form one office to the other through the well networked phone communication installed and use of mobile phones Criteria Of EmploymentThrough there are advertisement of various job in the organization, the drill schedule is never conducted well. Teamwork. This is that the staff of TEAWASCO are extremely co -operated and united so that they achieve their company objectives. 252 CRITIQUELengthy Procurement ProcessThe Company is challenged by bureaucratic procedures particularly in payment of suppliers. PromotionsIt is expected in any organization that due to the work well done by an employee, that at point in time there should be upward mobility to a higher position and injection of the right kind of people but it is not the case for the company. In adequate storage space the company is challenged by high purchased made with no adequate storage spaces for the already purchased materials. Motivation and morale it is expected that theemployees should be treated equally but not the case for TEAWASCO because they favors employees differently according to their departments.2.6 STRATEGY FOR UTILIZATION OF cut off ESTABLISHEDDuring AttachmentDuring my attachment period I established such(prenominal) a great number of contracts and also made friends and good consanguinity with the staff and m anagement of TEAWASCO I gained a myriad of contacts with various people through interacting with clients in procurement which will held me to advance more knowledge in future projects. This will help me also to access employment opportunities in future as well as networking. TEAWASCO has presented itself as a good caring partner in provision of water and various projects to a lot of people in a wide area. role This helps me to use the contact for references in future i.e. by including it in my plan vitae. Job Seeking.This assists me when there are job advert va kindlecies at the company I commode easily communicate so that they may make use of me as I was trained and had experiences at their organization Marketing This is because I can give the TEAWASCO contracts to some other bookmans who want to be trained to acquire the experience I have. Research Finding This helps me when doing my research appellation by giving the research questionnaire to the staff at TEAWASCO so they ca n help me in finding of the unknown knowledge. SECTION 33.1 SUMMARY, CONCLUSIONS AND RECOMMENDATIONSDuring my attachment period I was able to come up with the following summary. I was glad that I was attached at TEAWASCO especially at the procurement Department. I was able to influence the stakeholders attitude so that they can attain their membership at the organization. I was able to apply the acquire core values like advocacy, honesty, expertise, independence, loyalty and fairness. I was able to practice procurement and buy professionalism like trust, ethical guardian. The core values enabled me to brand out my daily activities at the TEAWASCO. I was able to analyze the accredited treads in the environment together with the patterns of the organization as well as the stakeholders. The experience I got has made me to be a better purchasing prationeer as well as increasing my expertise in discussion the clients i.e. the suppliers. My communication skills were alsoput into task as there was a lot of interaction among the various employees of the company I had a good-natured and wonderful moment at the company and it really enabled me to be a professional in my line of learning3.2 CONCLUSIONI was very grateful to have been at TEAWASCO. The experience that I gained at TEAWASCO in Nyeri will enable me to tackle the various changes that are encountered in a day office environment especially in a purchasing and supplies Department The Communication skills will enable me to be able to communicate from the top managers to the first line managers and the subordinates. The skills are very vital in an organization as communication is a key element of any organization. The interpersonal skills enabled me to interact with the various employees of the Company. I learnt the basic skill of the office of saying hello and got to interact with the other departments like the commercial, finance, human resource department and revenue department. I got the basic skill of any organization that is teamwork. Some of the conceptual skills that I learnt enabled me to utilize the organizational values, goals, mission, vision and the general objective. I had t work hard to reach the organizations objective. The experience will enable me to competitive in a challenging world. I was able to integrate what I learnt in class.RECOMMENDATIONProcurement and purchasing are challenging tasks and also very demanding ones. Entry organization should be in a position to have purchasing department integrated with the other department for effective service delivery. Recommend that the company should employ personnel who are professionals to deal with purchasing work because it is demanding and requires specialized knowledge. Recommend the work done so that the internal and external customers complaints are taken care of and also there is mutual understanding between the organization and the various publics Also recommend the long lasting relationship between the organizatio n and the society as that the organization should involves itself in unified social responsibility activities like employee welfare and wellness programmers e.g. health and safety, rosy like operation smile medical camps,education and entrepreneurship like student attachment program, environmental like tree planting, town beautification.These activities are highly appreciated by the members of the society. Recommend that the core values of procurement should be adhered to so that professionalism can be maintained. Recommend improvement of managerial practices, professionalism and working relations and partnership with current society, continually improve on work quality, observation of professional and technical standards and regular reviews. Recommend the organization for the establish of an effective and efficient financial and operational framework for improved responsibility and transparency. As most people are willing to associate and work with accountable and transparent or ganizations. Recommend my school for the opportunity granted to have the experience in the organization like this. Students should be keen during the attachment to gain more knowledge during attachment.